University of Iowa

UICapture/Panopto sessions and folders can be shared in a variety of ways. It is important to know how your content is currently being shared, and how you might go about changing it.

When you click on Share for either a session or folder, you have five different options. Those options are:


Panopto Share Settings


  • Specific people: Shares the folder with specific people as publishers, creators, or viewers. 
  • Anyone at your organization with the link: Enables viewing access for anyone who has a HawkID and a link to the session. This will unlist the session from all other videos on your site. Unlisted means that the session won't be discovered by anyone browsing in UICapture. It can only be accessed by having a direct link. 
  • Anyone at your organization: Enables viewing access for anyone who has a HawkID. 
  • Anyone with the link: Enables viewing access for anyone on the Internet, no sign-in is required. This will unlist the session from all other videos in UICapture. 
  • Public on the web: Allows anyone on the Internet to find and access. No sign-in Hover underneath the original session’s name. 

If your session or folder is currently set to either Anyone with the link or Public on the web, we recommend changing it to one of three options: Anyone at your organization, Anyone at your organization with the link, or Specific people. This will ensure that the content is viewed only by those who it is intended for.

Please be mindful that sessions are capable of inheriting permissions from their parent folder, but inheriting can be changed so it is important to check each session for its permission setting.

Anyone with the link and Public on the web is considered public content and therefore needs to be fully closed captioned in addition to complying with all University Policies concerning publicly available content.


Technological Pedagogical
UICapture is made up of many different server addresses depending on your college or department affiliation. Make sure when logging in you are using the correct address. If you don’t know which domain you have creator rights to record in, check with the ITS HelpDesk or your local IT support person.

Divide longer lectures into three to twelve minute segments for recording and playback.  Students will have more success watching shorter segments and will retain more information.

UICapture has the ability to record offline and upload at a later date. This is especially useful in limited time situations or in locations with intermittent Internet access. Encourage students to come to class rather than rely on only the captured lectures.
If you don't log out of the Windows Panopto Recorder,  but just use the "X" to close it, in the event of an Internet or service outage, you will be able to record offline.  The Mac recorder can always record offline.   Provide lecture material online before the corresponding class meeting, and hold students responsible for viewing it on their own. This frees up class time for more interactive activities and discussion. (aka Flipping the classroom)
The quality of session playback is determined by the original recording's quality as well as the connection speed to the computer viewing the session. Make certain to close all other applications and Internet browser tabs when viewing UICapture sessions. Using a wired Ethernet connection is also highly preferred. Record short segments for online posts outside of classroom lectures. Use a more informal tone, as if in a tutorial session, to make the listening experience more personal for students.
UICapture has several different ways to be accessed. You can use your server address, an example would be, in a web browser to access your folders and sessions outside of other direct-link services such as ICON. Provide unabridged, recorded lectures for international students and ESL students to review the material at their own pace once a classroom session is completed.

Never use the "Merge" tool. Use the Add Content feature in the Editor instead.

  • Using the "Merge" feature to merge two or more recordings can cause the streams (I.E. PowerPoint, Audio, Screen) to get mixed up.
Have a student or Teaching Assistant take notes throughout the lecture. Post them online along with the audio-visual recording so that students can fill in missing information in their own notes and have a model for note-taking in future lectures. (Panopto has a note-sharing feature)
Before editing make a copy of your original video so that you have a back up. Remind students that reviewing recorded lectures are a good way to prepare for tests and exams. 
If you do not need MP3 or MP4 Podcasts, you can turn off that feature if you have Creator rights in the Folder. It will speed up your session processing time slightly.  You can have this feature turned on later if you need it. Pre-designate a time for students to participate in small group and individual discussions regarding course material. Record and upload these conversations so that other students can access them.
Once subscribed to, Podcasts lose their HawkID authentication and become downloadable. If you do not want your content to be in the hands of your viewers, you can turn off the podcast feature if you have Creator rights in the Folder. Allow students who have received an A on a paper or exam to offer advice to other students in a short session via the lecture capture system.
PowerPoint content that bleeds over or is completely off the slide background can cause issues with the processing of your recordings. To prevent such issues, run a document inspection in PowerPoint. Students can be content creators by using UICapture's Dropbox feature (different than ICON's Dropbox). Depending on how the Dropbox is set up, instructors can allow students to either have access to view and edit other group members content for collaboration purposes or limit students' access to only their Dropbox content.  Instructors have access to view, copy, and move all student created content in both set ups. Contact your IT Campus Partner to get started.

Support for UI Capture/Panopto